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A lecture is a simple event to announce a talk.
Features: poster creation, participant management, ...
A meeting is an event that defines an agenda with multiple talks.
Features: timetable, minutes, poster creation, participants management, ...
A conference is a complex event with features to manage the whole life cycle of a conference.
Features: call for abstracts, registration, e-payment, timetable, badges creation, paper reviewing,...
All people and institutes involved in the construction of the XFEL Cold Linac meet from time to time at different places for one or two days to coordinate their joint effort.