2nd Workshop on the XFEL Collaborative Design Effort

12 May 2009, 11:00 → 13 May 2009, 15:00 Europe/Berlin

Seminar Room in Bdg. 28c (FLASH Exp. Hall), DESY-HH

Thomas Hott, Lars Hagge

Primary addressed audience: All XFEL colleagues with steering obligations The Workshop objectives are to: - Adapt the XFEL Technical Reviews procedures to the individual project activities and WPs - Identify sensitive information and requirements for the information approval and access policy - Provide an update about progress and remaining open ends since our 1st WS on CDE. The first two issues become increasingly important since most WPs work already hard on their designs and some even want to launch major tenders soon. Technical Reviews are important project follow-up means because they trigger follow-up actions in an institutionalised way on both ends, i.e. the WPs receive formal approval from the PM and can go ahead or, in case problems become identified further remedy actions will be initiated. – Therefore, reviews provide and enhance the planning reliability for the benefit of all project parties. Since the reviewed information is relevant for subsequent project activities of many WPs, approval procedures are needed which ensure "validity" and "up-to-dateness" while simultaneously suiting the collaboration. – And confidential information (e.g. due to running tenders) must be handled carefully, which requires a proper policy for release and access rights.

Tuesday 12 May

11:00 → 11:10 Welcome

Speaker: Thomas Hott, Lars Hagge

11:10 → 11:30 Update on XFEL foundation

Speaker: Massimo Altarelli

Slides Altarelli_CDE2_May2009.pdf

11:30 → 12:00 Progress since last CDE WS

• Technical / Organisational • Available information in EDMS (3D models, Plans WP31 …

Speaker: Thomas Hott, Lars Hagge

Slides Hott_TC-Progress_2CDE-WS.ppt

12:00 → 12:25 Introduction to Technical Reviews

Speaker: Riko Wichmann

Slides Review_Intro_RW_2009-05-12.ppt

12:25 → 14:00 Lunch

14:00 → 14:20 The 3 Technical Reviews in detail – Scopes, Contents

• Conceptual Design Review (CDR) • Design Review (DR) • Production Readiness Review (PRR)

Speaker: Thomas Hott

Slides Hott_Reviews_Contents_2CDE-WS.ppt

14:25 → 14:45 Providing and distributing information to the collaboration

Speaker: Lars Hagge

14:45 → 15:05 Experience Report from the "Cavities PRR (6 & 7 April 09)"

Speaker: Hans Weise

Slides CDE2_weise.ppt

15:05 → 17:05 Group Work I – Adapting Review Procedures

• Which items (main deliverables) should be subject to the technical reviews scheme? • Which information would be relevant for the reviews purpose? • How could the information be documented best (formats)? • Which (interfacing) parties should participate?

Speaker: All

Slides Group_Work_I.ppt Reviews_Contents.ppt

17:05 → 17:35 Summary Presentations From Groups I

Speaker: N.N.

19:00 → 23:00 Dinner (at DESY Canteen)

Wednesday 13 May

09:00 → 09:20 Introduction to policies for information access and distribution

Speaker: Lars Hagge

Slides Policies.pdf

09:20 → 09:40 Intellectual property policies

Speaker: Meike Flammer

Slides Intellectual_Property_Policies_in_docs_MF.ppt Intellectual_Property_Policies_M.Flammer.ppt

09:40 → 10:00 Approval Procedures

• Functions and Goals – the general scheme • The "Only Authors Change" principle

Speaker: Silke Eucker

10:00 → 12:00 Group Work II: Identifying sensitive information & specifying approval and access policy goals

• Which information needs to be approved? • Who else needs the information as input? • Which information is considered as sensitive / confidential? • How does it change as function of time? • What are specific requirements on the access and release policy?

Speaker: All

12:00 → 12:30 Summary Presentations From Groups II

Speaker: N.N.

12:30 → 12:40 Closing Remarks

Speaker: Thomas Hott, Lars Hagge