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8-9 November 2021
Virtual Meeting via Zoom
Europe/Berlin timezone

Organization

Organization

Group Picture

We plan to make a group picture via screenshots in Zoom.

  • Time is allocated after the 5th Session on the 9th of Nov.
  • If you are not willing to be part of the group picture, switch off your video and microphone. We will remove the images, which are not a streamed live image.

For the group picture, the chair will ask you to

  • turn on your camera,
  • switch off your microphone to not automatically place persons in focus,
  • initiate a smile and hold still for a few moments until a few screenshots and the turn over to the different overview screens in Zoom are made.

Once the screenshots are completed, as indicated by the chair, please switch off the camera again to reduce bandwidth and enjoy the lunch time.

If you are by any reason not available at the group picture, but like to be included, send the organizers, A.Dörner alexandra.doerner@desy.de, a screenshot of yourself in the meeting, for example made during one of the coffee breaks.

Upload your presentation

Deadlines: 29th October 2021 upload your PDF file for all talks and presentations.

How to upload

  • Please make sure you are "logged in" (top right corner)
  • Click on the menu on Contribution List and then click on your presentation title
  • Click on the "pencil" next to Presentation Materials
  • In “edit material” select “add material” then “upload material”.
  • Please note that you cannot upload a presentation without being logged in.
  • If you have difficulties contact the organization team at DESY.

Zoom link

The ZOOM-Link will be send by Email.

Notes for Speakers

All Speakers

  • All speakers  will be able to share their own presentation via screen share in Zoom.
  • Nevertheless, we kindly ask you to upload your presentation as PDF file (as backup) by 29th October 2021 to your indico account as well.
  • If there will be some technical problems and/or time delay during the meeting the Session Chair or the Technical Chairs will assist you.
  • If you have technical problems you can also provide the DESY organization team with a link to download your presentation and the team will store it at DESY locally to be shared via Zoom, if the time comes. Please then notify the Technical Chairs to forward the presentation and slides by mentioning, “next slide please”, during the presentation.
  • Note that there is a delay of a few seconds between the Speaker/Technical Chair forwarding a slide and the moment every Participant sees the slide. Please be aware of this during your presentation.
  • We highly recommend using a headset or at least headphones to avoid acoustic feedback.

Talks

  • Share your talk in Zoom when the Session Chair asks you.
  • Switch on your video and microphone.
  • If you have technical difficulties send an email, or, better a direct note via the chat in Zoom to the organization team at DESY, who will take care of sharing your uploaded PDF in Zoom via Technical Chairs. Please notify the Technical Chairs to forward your slides by mentioning, “next slide please”.
  • The Session Chair will guide the session and Q&A.

Notes for Chairs

  • Session Chairs as indicated in the program
    • keep the time,
    • guide the session as well as the Q&A parts in the session,
    • switch on their camera at the beginning of their session and also at the planned end time of each talk,
    • keep the camera on during the Q&A.
  • We highly recommend using a headset or at least headphones to avoid acoustic feedback.
  • The overview of all Session Chairs is provided as a PDF or via the indico print out.

Notes for Participants

  • Please switch off the camera to reduce bandwidth during the meeting.
  • Please switch off the microphone to avoid acoustic feedback.
  • We highly recommend using a headset or at least headphones to avoid acoustic feedback.
  • Please use your full name and affiliation when you login to Zoom, so you can be properly addressed, for example, in the Q&A e.g. “Mr./Mrs. Example, DESY”.

How to Q&A

  • Please place your questions in the chat addressed to “All” or “Alle” during the talks running or place a note that you have a question.
  • The Session Chair will review the questions and ask questions by reading out the question to the speaker or will ask a person directly to pose the question by switching on video and microphone, depending on the schedule and time.
  • Please use your full name and affiliation when you login to Zoom, so you can be properly addressed in the Q&A e.g. “Mr./Mrs. Example, DESY”.
  • We highly recommend using a headset or at least headphones to avoid acoustic feedback, if you ask a question.