LEAPS Incubator Workshop - November 12th @SOLARIS (Kraków)

Wednesday 12 Nov 2025, 09:00 → 17:00 Europe/Berlin

Conference room (SOLARIS Synchrotron)

 

The LEAPS Incubator workshop will provide an opportunity to discuss and design a framework to evaluate, select and structure LEAPS internal projects within the new structure of the LEAPS AISBL.

The LEAPS Incubator workshop will take place as a face-to-face only event on November 12th, from 9.00 to 17.00 at SOLARIS. It will be then followed by a workshop dinner.

This event is upon invitation only.

To register to the event please use the relative link received in the invitation email: deadline October 17th.  If you did not receive the link, please contact LEAPS Head of Office greta.facile@desy.de  .

(The LEAPS plenary will take place on November 13th and 14th in a closeby location in Krakow)

 

 

Accommodation
The LEAPS Incubator meeting will take place at the SOLARIS Centre, in the conference room. The LEAPS Plenary will be held at a separate venue, located only a 5-minute walk from SOLARIS.

For accommodation, we recommend booking at the Vanilla Hotel, which is conveniently situated near both SOLARIS and the Plenary venue. By using the reference  “LEAPS”, you can book a room at a special rate of 60 EUR per night, including breakfast. For bookings: email to info@aparthotelvanilla.pl

LEAPS INCUBATOR WORKSHOP - draft Agenda 26092025.docx

09:00 → 09:05 Opening and Welcome

09:05 → 09:20 SCOPE: From DIGITAL LEAPS to a Framework for internal projects

09:20 → 10:45 SESSION 1 - DIGITAL LEAPS Lessons Learned: Towards the Incubator Concept (presentations + discussion)

Presentation + Discussion

10:45 → 11:15 Coffee Break

11:15 → 12:30 SESSION 2 - LEAPS AISBL and internal projects: rules, governance, and funding schemes (with Q&A)

Presentation and Q&A

12:30 → 13:30 LUNCH BREAK

13:30 → 15:00 SESSION 3a - Designing a framework for LEAPS Internal Projects (key questions: “Which criteria should define a LEAPS internal project? How should funding decisions be made? What role should the Incubator play?”)

15:00 → 15:30 Coffee break

15:30 → 16:00 SESSION 3b: - Synthesis and Recommendations for the Incubator framework

16:00 → 16:45 SESSION 4 - Wrap-up: Proposals, priorities and next steps

16:45 → 17:00 Conclusions and agreed action points