How to...
Here you find answers to frequently asked questions, and guidance and instructions for contributing to the ICRC 2021.
Menue
Chat tool for Q&A
Contributions
Discussion Sessions
Exhibition
Fees
Fee reduction for Young scientists & Undergraduate students
Materials
Outreach & Education
Plenary talks
Poster presentation
Presenter Forum
Proceedings
Recording a talk
Registration
Topics
Contributions
"Short talks" and "Posters".
Each person can have maximum 3 abstracts they pay for. It is ok to be co-author of several others.
The email address of the person paying for the contribution is supposed to be the main contact for the presentation.
Material will be made available one week before the conference (5 July 2021):
- slide/s (pdf) of your talk or poster (pdf)
- pre-recorded talk (.mp4 file, 12 min for talks, 2 min for poster flash talks)
- proceedings article (pdf, max 8 pages, using LaTeX or Word template)
Your contribution will be scheduled either in one of the parallel discussion sessions or the presenter forum. You are expected to be present to answer and explain.
The preliminary timetable will be available in June.
Discussion Sessions
What exactly are the discussions sessions for?
The parallel sessions are largely discussion sessions around interesting topics (e.g. photo detectors, particle acceleration in AGN jets, TeV GRBs, …). The selection of topics will be done by the International Scientific Program Committee on the basis of the incoming abstracts.
- 5x parallel 12 time slots = 60 sessions of 90 min each
- For each discussion session there will be a convener / discussion leader
- The convener picks from the contributions those that relate to the topic.
- The contributions for a session are listed before in Indico, so that everybody can see its content.
- Besides the convener, the following persons should ideally be present in the session:
- The speaker of the selected contributions
- those who asked questions or commented on the selected contributions in the chat tool.
- those who are interested in the discussion
- Participants in the discussion session should ideally have looked at the contributions and the corresponding chats before the session.
- During the discussion session, each of these contributions are introduced (not more than a minute)
- If the discussion stalls, some time could be used to actually give presentations of selected contributions (talks and poster flash talks).
Scheduling of Contributions
There are no sessions where all those contributions are scheduled one after the other, or are to be viewed at the same time in the same virtual room. Everyone is free to see any talk at any time and comment and ask questions via the chat tool. Questions and comments should be addressed by the author within a day.
Fees
|
Price for Attending (per person) |
80€ |
|
Price for Attending (per person) after 1. July 2021 |
200€ |
|
Price for each contribution |
50€ |
|
For undergrads and young scientists discounts are available. |
Fee reduction for Young scientists & Undergraduate students
We offer a limited number of discounted rates for young scientists with accepted contributions from developing countries. Young scientists are Phd students or postdocs on their first contract. Please apply to icrc2021@desy.de (with e-mail subject: "discounted rate") within a week of the acceptance of your contribution, with a letter explaining your need, a CV with publication list and a supporting letter by your supervisor.
Application deadline ends on 09. April 2021.
For undergraduate students (master, bachelor, NO Phd students) we offer free participation in all parts of the conference.
Please send :
- a scan of your valid student card (with photo)
- your program of study and semester (preferably in english)
- a document that shows your current enrollment status (in english)
to icrc2021@desy.de (with e-mail subject: "free undergraduate access") before you make your payment. Note: To present a paper you still need to pay the paper fee.
We can´t reimburse the fee for a regular registration to undergraduate students, because of administrative efforts. Please make sure you apply BEFORE you make the payment.
Materials
Materials are all datasets belonging to a contribution or plenary presentation: abstracts, slides, pre-recorded talks, posters, proceedings articles, questions and answers in the comments. During the conference, you will find all materials on the event platform. Access will be opened a week before the official start of the conference only for registered participants. All materials remain accessible after the conference.
Materials for each contribution need to be uploaded by 5 July 2021.
Upload your materials, more information will follow soon.
Upload your proceeding article.
Outreach & Education
For the first time, the ICRC has inivited explicitly contributions on Outreach & Education in Astroparticle Physics. Communicating scientific issues to the public has become an essential part of research. As current developments show, this is an important bridge to society showing the value of science.
Plenary talks
Plenary talks are Invited Reviews, Highlight Talks and Rapporteur Talks. Highlight talks were already selected by the International Scientific Program Committee (ISPC).
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Talks will be live streamed and recorded live during the official event. These recordings will remain accessible after the conference.
-
Deadline for Proceedings submission is 15 September 2021.
Poster Contributions
Scheduled:
Contributions fitting to the topic of one of the ~60 discussion sessions are scheduled for open discussion, where the presenter should attend.
Contributions without a presentation in one of the discussion sessions will have the possibility to present their work at the Presenter Forum - an online poster session.
Material:
All posters will be accessible throughout the conference.
- The pdf of the actual poster,
- a pre-recorded 2-min flash talk on what the poster is about and
- the proceedings article giving all relevant information.
Exhibition
There are two parts to the exhibition: The Industry Fair and the Science Fair.
More information here.
Presenter Forum
Under construction...
Proceedings
|
Paper type |
page limit |
Upload (preliminary version) |
Upload (final version) |
|
Contributions |
8 pages |
5 July |
31 July |
|
Highlight |
16 pages |
--- |
15 September |
|
Review, Rapporteur |
24 pages |
--- |
15 September |
The templates for the proceedings can be downloaded from here [ZIP] (if you had problems compiling, please use the updated version linked now) in formats of LaTeX and OpenDocumentText. Authors presenting on behalf of a collaboration have the possibility to provide a full list of collaboration authors at the end of the pdf contribution which will not count against the page limit. In addition, the collaborations can submit a xml-file of their author list to publish this information in the DOI reference. Details on how to provide these xml files can be found later here or contact icrc2021proc@desy.de.
All proceedings article will be accessable here: pos.sissa.it/395
Recording a talk
Here some guidance on how to pre-record your talks for the ICRC using commonly available tools.
Ideally, use a microphone close to your mouth. This is usually producing a much better quality than a built-in microphone of a laptop with noisy ventilators and key strokes.
In the end check that you stay within the allocated time (12-min or 2-min) and size (tba) and that your voice is loud and clear. Repeat the recording, if the result is not sufficient.
Zoom
With Zoom this is straight forward. Get a free version of Zoom, open a meeting. Share your screen with the presentation, and chose a display option showing the slides and the speaker. Press the record button and start. After ending the Zoom session an .mp4 file is created. Check that you do not run over time and the sound is loud and clear. Upload only good quality recordings.
Instructions (follow soon)
PowerPoint
Instructions (follow soon)
MacOs
Instructions (follow soon)
Prepare videos for upload
Please check the size of your recording. With Zoom, recordings are typically no more than about 5 MB per minute of recording. If you recording is much larger than that, you may want to reduce the size of the videos before uploading them to keep the amount of data created when producing videos for upload reasonably small. This guide (follow soon) shows how to do this.
Registration
Registration is open: icrc2021.desy.de/registration.
After completing the registration you will automatically get an invoice for the payment (CreditCard, paypal, BankTransfer).
Participants with a contribution needs to register with a Registration Code (sent from <icrc2021@welcome-manager.de> on 13 April via E-Mail).
Topics
- Cosmic Ray Physics
- Gamma Ray Astronomy
- Neutrino Astronomy & Physics
- Dark Matter Physics
- Solar & Heliospheric Physics
- NEW Multi-Messenger Astronomy
connects the classical topics, exploits their combination. - NEW Outreach & Education
a small fringe meeting on methods, activities in O & E.
Terms and Conditions
