AAHEP9 Information Provider Summit

4 May 2017, 08:30 → 5 May 2017, 18:00 Europe/Berlin

Building 1b, SemR. 4 (DESY, Hamburg)

The 9th Summit of Information Providers in Astronomy, Astrophysics and High Energy Physics will be hosted by DESY, Hamburg (Germany). Attendees will include representatives of INSPIRE, ADS, arXiv, journal publishers, and others involved in providing access to information in these fields.

 

Some of the topics that we expect to cover during the meeting are:

• Data/Software availability and citation and submission of other materials

• Article-data linking

• ORCID integration

• Metrics for measuring impact

• Issues with referencing and affiliations

• Other important topics around the role of proceedings in the field

 

Further details on the format and the specific session topics are available here (working document): https://docs.google.com/document/d/1Bw7_uvJJRU-iK9mtanxSeHOvjNrV_hkg3_vnoa1DGZk/edit?usp=sharing

Notes from the meeting are taken in this shared document: https://docs.google.com/document/d/1Ok3F3qRdz1_HIz9y9wC6titTyiRgp2HdwcdtEJWQ0vA/edit?usp=sharing

This meeting follows on from 8 previous meetings in the series:

• 2015, Amsterdam: http://indico.cern.ch/event/377699/

• 2014, Stony Brook: http://indico.cern.ch/conferenceDisplay.py?confId=262430

• 2012, CERN: http://indico.cern.ch/conferenceDisplay.py?confId=209651

• 2011, Cornell: https://indico.cern.ch/conferenceDisplay.py?confId=128826

• 2010, Harvard: http://conf.adsabs.harvard.edu/AAHEP4/

• 2009, Fermilab: http://indico.fnal.gov/conferenceProgram.py?confId=2473

• 2008, DESY: https://indico.desy.de/conferenceDisplay.py?confId=800

• 2007, SLAC: https://indico.cern.ch/conferenceDisplay.py?confId=11611

 

By Invitation Only;

 

Organizing committee:

Programm: Sünje Dallmeier-Tiessen, Artemis Lavasa (for the project)

Local: Kirsten Sachs

Thursday, 4 May

08:30 → 09:00 Coffee and badges

Registration

09:00 → 09:30 Introduction

Conveners: Kirsten Sachs (DESY), Dr Suenje Dallmeier-Tiessen (CERN)

09:00 Welcome to DESY

Speaker: Kirsten Sachs (DESY)

Slides AAHEP-welcome.pdf

09:30 → 10:30 Invited Talk by Martin Fenner (Datacite): Linking articles, data and software using Persistent Identifiers

slides AAHEP_Fenner.pdf

10:30 → 11:00 Coffee

11:00 → 11:15 Working sessions introduction

Objectives and goals of all the working groups

11:15 → 13:00 Working Session: Role of Proceedings (Part I)

With contributions by:
Marcel Ackermann - DBLP experience with proceedings in computer science
Jens Vigen - Open Access proceedings and pricing
Enrico Balli - Different needs, different solutions
Aliaksandr Birukou - Unique conference identifiers and CrossMark for proceedings
Chiara Farinelli - Publishing proceedings - experience of NIMA, NIMB and JINST

slides

• 20170504AAHEP9-LOD-CrossMarkEtc.pptx
• Farinelli-AAHEP_proceedings_NIM_Chiara.pdf
• proceedings-in-cs-2017-05-04.pdf
• Vigen-Price_of_proceedings.pdf

13:00 → 14:00 Working lunch

To delve deeper into the topic of proceedings or "mock conferences".

14:00 → 14:15 Working Session: Role of Proceedings (Part II)

Reporting back from working lunch. Lessons Learnt.

14:15 → 17:30 Working Session: Data and Software

5' quick intro: motivation for the session
40' Iain: data availability/citation article-data linking, SN data policies and the policy implementation process, current landscape with regard to policies applicable to software, insights about the time required to add data availability statements, data journals, maybe something on publishing additional materials (e.g. iPhython notebooks)
15' community specific aspects and introduction to break out groups: data repositories for submission, submitting & publishing additional material, data citation and data availability sections, other community-specific topics
1 hour 15' for break out sessions and maybe some coffee
45' for plenary aiming at discussing and solidifying the next steps for the community

slides Licensed with CC-BY-NC

19:30 → 22:00 Dinner (sponsored by DESY)

19:30 CountryKitchen

Map CountryKitchen_map.pdf

Menu CountryKitchen.pdf

Friday, 5 May

09:00 → 09:15 Welcome and summary from day 1

09:15 → 10:45 Working Session: Measuring and visualizing impact Part I

9:15 - 9:55 - presentations (10 min per person)
Michael Kurtz
Martin Fenner
Adriaan Klinkenberg
Edwin Henneken
9:55 - 10:45 - break-out sessions
"Alternative Metrics - Role? Who?" point person: Edwin
"Measuring Impact of Software/Data - How? What?" - point person: Chiara
"Traditional Metrics - What? How?" - point person: Adriaan

10:45 - 11:00 - Coffee

11:00 - 12:00 - Plenary session
- reporting back from break-out session
- wrap-up

slides

• AAHEP9_Kurtz.pptx
• EHenneken_AAHEP_May2017.pptx
• Measurement_AAHEP.pptx

10:45 → 11:00 Coffee

11:00 → 12:00 Working Session: Measuring and visualizing impact Part II

• Introduction in Plenary
• Break out discussion
• Coffee
• Wrap up in Plenary (part II)

12:00 → 13:00 Lunch

13:00 → 15:00 Working Session: ORCID and Affiliations

1 How are you using ORCID to date?
2 Do you push any information to ORCID? (Or to CrossRef re/ ORCID IDs? Or to anywhere else?)
3 Do you pull any information from ORCID? (Or from CrossRef? re/ ORCID IDs? Or from anywhere else)
4 Which is the next thing you are planning to do with ORCID?

• First, we'll have a short ORCID update, recalling the overall organization numbers, achievements, challenges and plan.
• Then, we'd like to have a short stand-up chat, where each of you could have an opportunity to share information with the group on any or all of these questions, it will be informal, no slides.
• After this, we would assemble together in a few small groups, around some of these topics, hopefully to see some concrete opportunities to cooperate in the next months
• Finally, each of the small groups could say a few words on what could happen next

slides ORCID-AAHEP9-Update.pdf

15:00 → 15:30 Summary of working sessions

15:30 → 16:00 Roadmap and feedback

• Next steps
• Future projects and collaborations
• Feedback on the workshop and suggestions for next AAHEP